General Terms and Conditions AID
Article 1 Registration
You can register for participation in the AID as a participant, mentor, CREW or participating association/organization, if you meet the requirements for participation as laid down below, via www.aidwageningen.nl. Your registration is complete after you have confirmed your registration and paid the fee. This registration entitles you to a wristband during the AID. This wristband will be handed out only once and is your entrance ticket to the program of the AID and has to be worn at all times.
You can join the AID as participant if you are admitted as a new bachelor student or as a new master student to Wageningen University or Aeres Hogeschool Wageningen. For AID participants cancellation is free of charge up to and including July the 31st of the year concerned. From August the 1st and onwards the total fee will be due and the participant has no right to repayment .
Students of Wageningen University or Aeres Hogeschool Wageningen can register as a mentor as of their second year. Mentors are volunteers for Wageningen University during the AID. Mentors can register in pairs or solo in which case we match them with another solo mentor. If the mentor pairs registered exceed the maximum number of mentor pairs needed, the drawing of lots will decide. Mentors who have not been chosen as a mentor pair will get refunded. For mentors there is a mandatory mentor training. Not joining this training will result in a cancellation of registration without refund of both mentors in the pair. For mentors cancellation is free of charge up to and including July the 31st of the year concerned. From August the 1st and onwards the total fee will be due and the mentor has no right to repayment .
Students of Wageningen University or Aeres Hogeschool Wageningen can register as a member of our CREW as of their second year. CREW members are volunteers for Wageningen University during AID including the build-up and breakdown. Scheduling of CREW tasks is according to your preferences and our actual need for CREW. There are some (safety) trainings that are mandatory and because of the risks of your tasks the use of personal protective equipment is mandatory if the organizer so required.
Participating organizations/ associations
We offer organizations and associations the opportunity to promote themselves during the AID. The person performing the registration is a legal representative of the organization/association. Registration for the applicable events is on invitation only and participation fees may apply as indicated upon registration. Cancellation is free of charge up to and including July the 31st of the year concerned. From August the 1st and onwards the total fee will be due and the organization has no right to repayment .
Article 2 Program
We do our utmost to set up a varied introductory program for you. However, the organization retains the right to make changes to the program when the situation requires.
We expect you to comply with all applicable laws and regulations, as well as to observe the WUR Campus Rules, AID House Rules and any other applicable rules of Wageningen University and/or organizations that provide parts of the program . Furthermore, we expect you to follow competent authorities’ and organizing committee’s instructions. In the event of non-compliance with any of the above, the organizing committee may take measures against the offender, including exclusion from further participation in the AID program.
Wageningen Campus is smoke-free. The use of alcoholic beverages is regulated in Dutch law. We encourage you to be moderate with alcohol use and do not tolerate alcohol usage under legal drinking age which will lead to exclusion from the remainder of the AID program.
Article 3 Liability and insurance
Participation in the AID and the related events is at your own risk. Wageningen University is not liable for any (material and / or immaterial) damage suffered from participation in the AID.
The organizer accepts no liability in connection with your exclusion from the AID program pursuant to article 2 and the organizer shall not be liable for, without limitation, refunding the registration fee or other costs that you have made.
CREW members are covered for damage, liability and legal assistance via the insurance for volunteers of the municipality of Wageningen and the AID-board will cover the damages not covered by the insurance, except where loss or damage is caused by gross negligence CREW member claiming the same. In the case the AID-board asks members of the CREW for their own materials an agreement will be closed to transfer liability for damage or missing to Wageningen University.
Article 4 Disputes and applicable law
The agreement and legal relationships between Wageningen University and those participating in the AID are governed by Dutch law. Any disputes that arise in connection with the agreement or later agreements ensuing from it will be settled by the Gelderland District Court, Arnhem location.